The following is a summary of the processes and requirements for public works contracting with the Port of Anacortes, i.e., small works roster, advertising, bidding, successful bidder award procedures, insurance requirements, and prevailing wage law.
SMALL WORKS ROSTER
The Port of Anacortes maintains a small works roster. When the Port has work to be performed under the small works roster, the Port will invite proposals from all appropriate contractors on the roster. In compliance with RCW 53.08.120 the Port may procure work under this procedure for which the estimated costs are under $300,000. All contracts for work exceeding this amount must be advertised by calling for public bids.
The Port advertises and updates its small works roster annually, but will accept applications to be placed on the list any time.
CONSULTANT SERVICES ROSTER
The Port of Anacortes maintains an on-call consultant services roster, which includes various categories under Professional Services (Chapter 39.80 RCW) and Personal Services (Chapter 53.19 RCW). Whenever the Port has a need for professional or personal services to be performed under the consultant roster, the specific discipline category is referred to and a selection is completed based upon an evaluation of the submittals as defined in the published criteria.
The Consultant Services Roster, Request for Qualifications, and Request for Proposals, as well as all major projects not solicited from the small works roster, are advertised in the Skagit Valley Herald.
Bids are required to be submitted to the Port on the date and time specified in the invitation to bid. Bids received after the specified time will not be accepted or considered. A bidder must be registered as a contractor in the State of Washington before submitting a bid to the Port.
All responsive bids must include the Bid Form completed in its entirety, Statement of Bidders Qualifications and Proposed Subcontractors, Deposit or Bid Bond Form with required 5% bid guaranty (either bid bond, cashier’s check, or certified check), and Non-Collusion Affidavit.
Bid documents including drawings and technical specifications, for Public Works Projects can be found on Builders Exchange.
Within ten (10) days after the Notice of Contract Award is issued to the successful bidder, the Contract, Certificate of Insurance, Declaration of Option for Management of Statutory Retained Percentage, Contract Bond, and Statement of Intent to Pay Prevailing Wages must be properly executed and delivered to the Port. Upon subsequent contract approval by the Executive Director, a Notice to Proceed will be issued to the contractor for work to commence.
Contractors shall procure and maintain, at their own cost and expense, comprehensive liability insurance in full force and effect at all times while operating on or about the Port’s property. The coverage’s shall not be less than $1,000,000 per occurrence to include property damage, bodily injury or death. The Port shall be named as additional insured and shall be so indicated on the certificate of insurance provided to the Port. Additional insurance such as Longshoremen and Harbor Worker’s Insurance and Contractor’s Pollution Liability Insurance may be required, depending on the public works project.
PREVAILING WAGE LAW
The Washington State Public Works Act, RCW Chapter 39.12, also known as the prevailing wage law, requires that employees of government contractors be paid prevailing wages for all public work. Agencies awarding public works contracts include state agencies, counties, municipalities, and all political subdivisions in the state. The Department of Labor & Industries administers the law. All public agency contractors performing public work, and construction workers on public works construction should be aware of their rights and legal responsibilities. Payroll reports for the contractor and each subcontractor must be submitted weekly for all federally funded projects. Other prevailing wage forms required include approved Statement of Intent to Pay Prevailing Wages (prior to monthly payments), and approved Affidavit of Wages Paid (prior to payment of retainage).
MASTER CONTRACT LIST
Click here to view a list of current contracts.
The Port of Anacortes, owner of the Anacortes Airport, has established a Disadvantaged Business Enterprise (DBE) Program in accordance with regulations of the U.S. Department of Transportation (DOT), 49 CFR Part 26. The Port has received federal financial assistance from the Federal Aviation Administration (FAA), an agency of the DOT, and as a condition of receiving this assistance, has signed an assurance that it will comply with 49 CFR Part 26. It is the policy of the Port to ensure that DBEs, as defined in Part 26, have an equal opportunity to receive and participate in DOT/FAA-assisted contracts. Click here to view full policy statement.
The following agencies are available to assist prospective contractors with information concerning requirements on Port of Anacortes public works contracts:
Port of Anacortes:
Becky Darden, Contracts Administrator
Brenda Treadwell, Director of Planning Projects and Environmental (DBE Program)
City of Anacortes
Business License: (360) 293-1968
Building Department: (360) 293-1901
Mount Vernon Office: (360) 416-3000
Prevailing Wage Office: (360) 902-5335
Contractor Registration Office: (800) 647-0982
Certification of Women and Minority Business Enterprises
Office of Minority and Women’s Business Enterprises