The following is a summary of the processes and requirements for public works contracting with the Port of Anacortes, i.e., small works roster, advertising, bidding, successful bidder award procedures, insurance requirements, and prevailing wage law. The Port of Anacortes utilizes a Disadvantaged Business Enterprise (DBE) Program for Department of Transportation (DOT) assisted contracts. The policy statement is provided below.
Click here to view the Port of Anacortes DBE Policy Statement

SMALL WORKS ROSTER: The Port of Anacortes maintains a small works roster. Whenever the Port has work to be performed under the small works roster, the Port will invite proposals from all appropriate contractors on the roster. In compliance with RCW 53.08.120 the Port may procure work under this procedure for which the estimated costs are under $200,000. All contracts for work exceeding this amount must be let by calling for public bids.

ADVERTISING: All major projects not solicited from the small works roster are advertised in the Skagit Valley Herald as well as the Seattle Daily Journal of Commerce. Advertisements indicate where a copy of the drawings and project manual may be picked up for bidding. Drawings and project manuals may also be viewed at the Port of Anacortes Projects Office, First and Commercial Avenue. Subcontractors may call the telephone number listed in the advertisement to get a list of general or prime contractors who have picked up the drawings and project manual.

The project manual describes the bidding and contracting requirements for the project. It is essential that bidders and subcontractors familiarize themselves with the bid documents for each contract in order to be responsive to the bidding requirements.

BIDDING: Bids are required to be submitted to the Port by 2:00 P.M. on the date specified in the invitation to bid. Bids received after 2:00 P.M. will not be accepted or considered. A bidder must be registered as a contractor in the State of Washington before submitting a bid to the Port.

All responsive bids must include the Bid Form completed in its entirety, Statement of Bidders Qualifications and Proposed Subcontractors, Deposit or Bid Bond Form with required 5% bid guaranty (either bid bond, cash, cashier's check, or certified check), and Non-Collusion Affidavit.

SUCCESSFUL BIDDER: Within ten (10) days after the Notice of Contract Award is issued to the successful bidder, the Contract, Certificate of Insurance, Declaration of Option for Management of Statutory Retained Percentage, Contract Bond, and Statement of Intent to Pay Prevailing Wages must be properly executed and delivered to the Port. Upon subsequent contract approval by the Executive Director, a Notice to Proceed will be issued to the contractor for work to commence.

INSURANCE REQUIREMENTS: Contractors shall procure and maintain, at their own cost and expense, comprehensive liability insurance in full force and effect at all times while operating on or about the Port's property. The coverage shall not be less than $1,000,000 per occurrence to include property damage, bodily injury or death. The Port shall be named as additional insured and shall be so indicated on the certificate of insurance provided to the Port.

PREVAILING WAGE LAW: The Washington State Public Works Act, RCW Chapter 39.12, also known as the prevailing wage law, requires that employees of government contractors be paid prevailing wages for all public work. Agencies awarding public works contracts include state agencies, counties, municipalities, and all political subdivisions of the state. The Department of Labor & Industries administers the law. All public agencies, contractors performing public work, and construction workers on public works construction should be aware of their rights and legal responsibilities. Payroll reports for the contractor and each subcontractor must be submitted weekly for all federally funded projects. Other prevailing wage forms required include approved Statements of Intent to Pay Prevailing Wages (prior to monthly payments), an approved Affidavit of Wages Paid (prior to payment of retainage), and a prevailing wage statement with each request for pay. At the end of the project, the contractor shall request the Department of Labor & Industries to complete a Release, relieving the Port of liability for payment of the contractor's and subcontractor's industrial insurance premiums.

RESOURCES: The following agencies are available to assist prospective contractors with information concerning requirements on Port of Anacortes public works contracts:

Port of Anacortes Projects Office:
Bob Elsner, Director of Projects & Environmental Affairs
(360) 299-1822
Email: elsner@portofanacortes.com
Becky Darden, Project Coordinator: (360) 299-1831
Email: becky@portofanacortes.com

City of Anacortes:
Business License: (360) 293-1900
Building Department: (360) 293-1901

Department of Labor & Industries:
Mount Vernon Office: (360) 416-3000
Prevailing Wage Office: (360) 902-5335

Certification of Women and Minority Business Enterprises:
Office of Minority and Women's Business Enterprises:
(360) 753-9693

State of Washington Registration:
For Contractors registering for the first time, call the State of Washington Department of Licensing at (360) 664-1400 or you can contact your local office:

Department of Licensing
Mount Vernon
(360) 416-3000

1. Dept. of Labor & Industries for Industrial Insurance (if firm has employees)
2. Dept. of Labor & Industries for Registration as a contractor
3. Dept. of Revenue
4. Employment Security Dept. (if firm has employees)

Contractor's Registration Renewal Washington State Dept. of Labor & Industries: 1 (800) 647-0982
New direct dial number: (360) 902-5202